New (first-year) Undergraduate Applicant

Important Dates
Our Guarantee
Financial Information
Scholarship and Major Entrance Award Recipients
Our Rooms
Application Form Room Definitions
Special Needs and Disability
Your Application
Our Contract with you
 

IMPORTANT DATES

• Residence Application Due: May 28, 2009
• Deposit Due: June 4, 2009 (payment must be at the university by this date, please note that online payments take at least 5 business days to process)
• Residence Minimum Payment Due: August 1, 2009
• Residence Balance Due: September 30, 2009

OUR GUARANTEE

Full-time first year students are guaranteed residence as long as both the deadline for application and deposit are met. If either are submitted late then students may not be guaranteed residence.  Part-time students are eligible to live in residence subject to availability, priority is given to full time students.

FINANCIAL INFORMATION

Deposit

• A $525.00 CDN deposit must accompany your application which is due by June 4, 2009 (or on the due date specified in your letter of acceptance at Queen’s)
• We cannot process an application unless there is a deposit (it takes 5 business days for an on line payment to reach Queen’s) – please ensure that your deposit will reach us by the due date otherwise we cannot guarantee a residence room
• the deposit payment can be made separately from the application - or at the time of the application
• We DO NOT accept post-dated cheques or credit cards, however we DO accept the following: 
  • Internet/telephone banking
  • Bank of Montreal (any branch)
  • Money Order, bank draft or cheque
  • Wire transfers
  • Cash or Interact (debit card)
  • Western Union
  • on line debit payment

Click here for detailed information about how to make payments

Refunds

• $325.00 of your $525.00 deposit is refundable if you cancel in writing to Residence Admissions at reshouse@queensu.ca by July 10, 2009. No refunds are available for cancellations after that date.
• Please note that if you cancel your academic offer at Queen’s, you must also cancel your Residence application by contacting Residence Admissions by email

SCHOLARSHIP AND MAJOR ENTRANCE AWARD RECIPIENTS

Only the following awards are guaranteed a single room in any of our Residences (Please Note: a residence deposit must be made for all students including those who have recieved a major award to guarantee a residence space):

• Chernoff
• Dr. Iris May Marsh Memorial
• Bank of Montreal
• Chancellor’s
• Sobey’s
• Melvin R. Goodes Entrance Award

All other award recipients are included in the lottery room assignment process

OUR ROOMS

• Queen’s residences are located on two campuses, Main campus and Jean Royce Hall – first year students are placed in residences in both locations.
• First-year residence accommodations on main campus include the purchase of a meal plan as part of the contract. Students living on West Campus have access to cooking kitchens and can choose whether to purchase an optional meal plan
• Residence Living and Learning Communities are also available — please remember to also select a room type when choosing a Living and Learning Community.

APPLICATION FORM ROOM DEFINITIONS - Please note that you rank your room type on the application(you do not choose a specific building)

• Single with Shared Bath – two single rooms that are adjoined by a bathroom (Leggett Hall) with a meal plan
• Single Room – single room in a co-ed building (note: floors are also co-ed) with a meal plan
• Single room gender specific – single room in a single gender (m/f) floor or building with a meal plan
• Single Room Only – Single room with an optional meal plan at Jean Royce Hall
• Double Room Only - double room with an optional meal plan at Jean Royce Hall
• Single Room Only By Gender – female only – single room with an optional meal plan at Jean Royce Hall
• Double Room – is double in a co-ed building/floor with a meal plan
• Double Room Gender Specific – a double room in a single gender(m/f) building/floor with a meal plan
• Triple Room – a triple room in a co-ed or single gender building with a meal plan

SPECIAL NEEDS AND DISABILITIES

• Information regarding a disability and any required room adaptations must be submitted with your application – we are only able to make arrangements for students who include this information on the application form and submit it by the due date.
• If you wish us to take into account a medical condition which would not be described as a disability, please provide medical documentation that clearly describes your condition and how it affects your residence placement. This information must be submitted with your application form in order to be considered.
• Unclear or vague medical documentation will not be accepted
• Room changes based on medical needs after the application deadline will only be considered if they are under exceptional circumstances and may not be able to be accommodated. Please note that this process is not intended to provide an option for students to achieve a more favourable building assignment.
• Please note that Queen’s Residences is a high density living environment – it may be difficult to control that environment required by a medical condition. We strongly encourage students who may have environmental health concerns to consider if accommodation in residence is safe and conducive to their lifestyle.
• We are committed to accommodating the requirements of students with disabilities to the best of our ability, however please note that you may not be placed in the residence of your preference.
• Please contact the Residence Admissions office if you have a parent, guardian, or sibling with a disability such as mobility, vision or hearing impairment that would require accommodation when visiting your residence building.

YOUR APPLICATION

• To apply you require your Queen’s 7-digit student number – and you can only apply once
• Room preferences are only a guide in the process and not a guarantee — please make sure to familiarize yourself with the room types and rank your 5 preferences.
• Rating the same preference for all 5 choices does not increase your chance for that room type.
• Your chances of securing a room type or residence community depends on the demand for that room type or residence community, All rooms are assigned using a random computer lottery process.
• Please note that we do not accept credit card payments
• Please indicate any disability, medical condition, dietary need/and or requirements related to lifestyle, culture, gender or religious needs on your application form. Documentation is required for medical circumstances. Any pre-existing condition must be noted on the application form in order to be considered and will not be considered after rooms have been assigned. Even in situations where students do not believe it will effect their room assignment it is best to include relevant information for consideration.
• If you are interested in a double room and have a preferred room mate, you must submit your preferred roommate’s Queen’s student number with your application as the first preference. Please make sure that this number is correct before submitting your application. It is the students responsibility to ensure the student number is correct.   If double room is not selected as the first preference or your room mate has not selected you then the match is not possible. This is not a guaranteee and is dependent on your lottery number.
• Read the summary page that appears after you have completed your application to ensure that your application is correct. You can also print this summary page (which includes a ticket number) for your records.
• Once your application and deposit are recieved, you will receive an email confirmation to your email account provided. Please contact us if you do not receive confirmation of your completed application and deposit by  the deadlines.

OUR CONTRACT WITH YOU

Read the residence contract carefully. You are entering into a legal contract for the next eight months and should be familiar with your obligations and our policies

QUESTIONS? Please contact us: